Privacy notice

Pleiocene Crew helps photo and video studios schedule freelance crew for weddings and other shoots. It is run by Pleiocene [registered business name, address]. This notice explains what personal information the app keeps, why, who can see it and what you can ask us to do with it, as required by the Philippine Data Privacy Act of 2012 (Republic Act No. 10173).

What we keep

• Your account: your name and email address from Google sign-in, or the name, mobile number and email you enter when you join through a studio's invite link.
• Your profile: mobile number, contact email, whether you shoot photo or video, home base, portfolio link and gear, as you enter them.
• Your availability: dates you block, with an optional note that only you can see.
• Your work with studios: the slots you pick, offers, confirmations, cancellations and messages exchanged about them.
• Notices: the messages the app sends you, and whether you have read them.
• Wedding details entered by studios: couples' names, venues, contact details, coordinators and notes for each shoot.

Why we keep it

To let studios post shoots and staff them, to let you pick and manage shoots, and to tell you about changes that affect you. We don't sell personal information or use it for advertising.

Who can see what

• Studios whose roster you are on see your profile and the dates you are away, never the note on a blocked date.
• Before you are confirmed on a shoot, you see only its studio, type, date, city and area, package, role and budget. Couples' names, the venue and contacts are shown only to studio staff and to crew confirmed on that shoot.
• Tags and private notes a studio keeps about you are visible only to that studio's staff.
• Notices are visible only to the person they are for. Emails to freelancers who are not confirmed on a shoot never include the couple's names or the venue.
• Another studio sees only that you are "booked with another studio" on a date, never which studio or shoot.

Where it is stored and who processes it

• Database, sign-in and files: Supabase, in its Singapore region.
• The app itself: Vercel, which runs the web pages. Nothing is kept there.
• Urgent emails and sign-in codes: Resend [and Supabase Auth email until Resend sends sign-in codes], which receive only the address and the message.

These providers process information for us under their own data processing terms. [Confirm and list each provider's transfer safeguards.]

Emails

Every notice appears in your in-app inbox. Only urgent ones are also emailed: for freelancers, offers, date changes you need to reconfirm, cancellations, releases and removed shoots; for studios, drop requests and crew who can't make a new date. You can turn urgent emails off in Notifications. Sign-in codes are always emailed.

How long we keep it

While your account is active, and [period] after it is closed, except where a studio needs a shoot's record for its own legal or accounting obligations. [Confirm retention periods.]

Your rights

You can ask to see, correct or delete your personal information, object to its processing, or get a copy of it. You can edit your profile and blocked dates in the app at any time. For anything else, email [privacy contact email]. You can also complain to the National Privacy Commission (privacy.gov.ph).

Contact

[Data protection officer name], [privacy contact email], [address].